Conventions & Events > 2026 APS Annual Convention > 2026 APS Annual Convention Presenter Checklist

2026 APS Annual Convention Presenter Checklist

Please Complete the Following Items Before the Convention: 

✅Confirm your Participation

  • Please confirm your participation before 3 April 2026 in the APS Speaker Center.
  • Please use the personalized link included in your acceptance notification.
  • Please email [email protected] if you are unable to find your Speaker Center link.   

✅Register for the Convention

All attendees, including presenters and authors, must register and pay the appropriate registration fee to participate in the 2026 APS Annual Convention. No one, including presenters and authors, will be permitted into any Convention session without registering.

  • Early-Bird Deadline: Wednesday, 8 April 2026, 5:00 PM ET (21:00 UTC)
  • Presenter Registration Deadline: Wednesday, 6 May 2026, 5:00 PM ET (21:00 UTC)
  • Regular Deadline: Wednesday, 6 May 2026, 5:00 PM ET (21:00 UTC)
  • Late Deadline: Saturday, 30 May 2026

Visit the 2026 APS Registration webpage to register and view rates. 

✅Become an APS Member

  • APS Membership is not required to submit, present, and author a submission or attend the APS Annual Convention. 
  • Being a member of APS offers you a significant discount on registration and directly benefits you and your career. 
  • We encourage you to join or renew your APS membership today to take advantage of these membership benefits.
  • Please visit the APS Membership page to learn more. 

✅ Prepare Your Presentation Materials 

Please follow the instructions below to create your Poster, Flash Talk, Submitted Talk, or Symposium presentation.

Note: Review notifications were sent in February and March 2026. Scheduling information is being sent in March 2026.

Poster Presenters 

  • Posters are presented in person during scheduled poster sessions on all days of the Convention, Thursday-Saturday.
  • Posters are displayed in portrait format, on a poster board sized (A0 – 33.1 inches wide by 46.8 inches high (84.1 cm x 118.9 cm). Your poster may be sized up to the full board size, and will be affixed to the board using tape provided by APS.
  • Include clear visuals such as tables, graphs, photographs, and large‑print text on your poster.
  • Please visit the Poster Rules and Guidelines webpage for further information. 

Submitted Talk Presenters 

  • Submitted Talks should be a 10–12 minute live presentation, followed by 3-minute audience Q&A time. You may not go over this total 15 minutes allotted time.
  • You are required to upload your slides ahead of your presentation. Please follow the upload instructions sent by email.
  • Be sure to upload your files up to 1 hour before your talk. Technical limitations in the meeting room will prevent you from doing so on-site.
  • The Speaker Service Center is in Room M211, Level M2. AV technicians will assist with uploading your slides.
  • Standard audio-visual equipment will be provided in the presentation room: LCD projector, screen, microphone, and speakers.
  • When preparing your power point slides (.pptx preferred), please use the widescreen (16:9) default slide size. 
  • Report to your assigned meeting room at least 15 minutes before your scheduled start time. Note that there will be other Submitted Talks scheduled in the room prior to yours.
  • Please visit the Submitted Talk Rules and Guidelines webpage for further information. 

Flash Talk Presenters 

  • Flash Talks are 5‑minute individual presentations accompanied by slides.
  • All Flash Talks align with one of the six Integrative Science Symposium (ISS) topics. Please learn more about the ISS subjects.
  • You are required to upload your slides ahead of your presentation. Please follow the upload instructions sent by email.
  • Be sure to upload your files up to 1 hour before your talk. Technical limitations in the meeting room will prevent you from doing so on-site.
  • The Speaker Service Center is in Room M211, Level M2. AV technicians will assist with uploading your slides.
  • Standard audio-visual equipment will be provided in the presentation room: LCD projector, screen, microphone, and speakers.
  • When preparing your power point slides (.pptx preferred), please use the widescreen (16:9) default slide size. 
  • Report to your assigned meeting room at least 15 minutes before your scheduled start time. You’re encouraged to attend the ISS that your Flash Talk is connected with.
  • Please visit the Flash Talk Rules and Guidelines webpage for further information. 

Symposia Presenters 

  • All symposia are scheduled in 80-minute time slots and should allow for discussion among presenters and the audience. 
  • You must bring your own laptop.
  • Standard audio-visual equipment will be provided in the room: LCD projector, screen, microphone, and speakers.
  • When preparing your power point slides, please use the widescreen (16:9) default slide size. 
  • Report to your assigned room at least 15 minutes before your scheduled start time.
  • Please visit the Symposium Rules and Guidelines webpage for further information. 

✅Reserve Your Hotel Room 

✅Review the APS Code of Conduct 

  • APS expects all attendees and presenters to adhere to this Code of Conduct.
  • This policy applies to all individuals participating in and affiliated with an APS event.     

✅ Explore the Program & Schedule 

Note: All times are listed in the local time zone for Barcelona, Spain: Central European Summer Time (CEST).

✅Spread the Word about Your Presentation! 

  • Use #aps26bcn on Bluesky. Get excited about APS 2026!  

✅ Helpful Links

If you have any questions, please feel free to contact APS at [email protected].