APS Editorial Policies
Updated June 2022
The following policies apply to all APS publications unless otherwise indicated. These are dynamic policies and will be regularly reviewed and updated by the APS Publications Committee:
- Acceptance Date
- Author Conflicts of Interest
- Code of Conduct
- Conference Proceedings
- Contributor Publishing Agreement
- Diversity and Inclusive Excellence
- Embargo Policy and Media Relations
- English Language Help
- Ethical Considerations
- Funder Mandates/Open Access
- Identification of Action Editors
- Inclusive and Bias-Free Language
- Name Change Policy
- Permission to Reuse
- Reference Checking
- Review of Editor Contributions
- Self-Citation by Authors
- Submissions by Editorial Team Members
- Text Recycling/Self-Plagiarism
- Third Party Permissions
Please note that the official acceptance date will reflect the day our editorial office has all the files necessary to begin the production process—including the Contributor Agreement, any permissions documentation, and production-quality figure files—rather than the date the acceptance letter was sent to authors.
Author Conflicts of Interest
Authors should err on the side of transparency, identifying any activities that might reasonably be perceived as a conflict, whether or not they believe that those activities actually influenced their research. Examples include, but are not limited to, consulting fees or grants from for-profit organizations, sitting on boards of for-profit organizations, or earning royalties for copyrighted measures. If editorial team members believe that authors might have an undisclosed conflict, they should discuss the potential conflict with authors and evaluate the need for disclosure. This policy is not meant to imply that individuals with potential conflicts are behaving unethically, but rather to encourage reporting of potential conflicts in the interest of promoting transparency.
Code of Conduct
APS is a member of the Committee on Publication Ethics (COPE). APS journals abide by COPE’s Core Practices and aim to adhere to its Code of Conduct and Best Practice Guidelines for Journal Editors. Our Code of Conduct follows the list of Ethics and Responsibilities from SAGE.
APS is committed to:
- maintaining the editorial independence of journal editors
- supporting journal editors to run their journals ethically and transparently
- maintaining an accurate and transparent academic record, including publishing corrections and retractions when necessary
Authors should ensure that:
- their work is original and written by them
- their work has not been previously published and has been submitted only to the journal
- where material is taken from other sources (including their own published writing) the source is clearly cited and that, when appropriate, permission was/will be obtained
- their work does not infringe on any rights of others, including privacy rights and intellectual property rights
- their data is true and not manipulated
- their data is their own or that they have permission to use data reproduced in their paper
- any real or apparent conflicting or competing interest is clearly stated on submission of their paper (this would include funding assistance)
- they adhere to all research ethics guidelines of their discipline, particularly where human or animal subjects are involved
- they contact the Editor to identify and correct any material errors upon discovery, whether prior or subsequent to publication of their work
- authorship of the paper is accurately represented, including ensuring that all individuals credited as authors participated in the actual authorship of the work and that all who participated are credited and have given consent for publication
Above all, authors should be transparent. For example, if an author is not sure whether her paper is original (for instance, whether it might constitute duplicate publication), she should inform the journal’s editor. If the editor decides it is appropriate to publish, the paper itself should state clearly any potential overlap.
For more information, please visit the SAGE Author Gateway.
- maintain the confidentiality of the review process
- refrain from contacting the authors directly without permission of the journal
- immediately alert their journal editor of any real or potential competing interest that could affect the impartiality of their reviewing and decline to review where appropriate
- conduct themselves fairly and impartially
We are aware, of course, that academics will come from a particular school of thought and/or may have strong ties to a particular interest. All we ask is that reviewers strive to act fairly. If in doubt about whether a conflict exists, a reviewer should be transparent and seek the views of the journal editor.
For more information, please visit the SAGE Reviewer Gateway.
- maintain and promote consistent ethical policies for their journals
- oversee and act to enforce those policies as needed in a fair and consistent manner
- ensure the confidentiality of the review process
- exercise the highest standards of personal integrity in their work as editor of the journal, recognizing and planning for instances where they could have a competing interest or the appearance of a competing interest
- work with authors, reviewers, and Editorial Board members as necessary to ensure they are sufficiently advised regarding their journals’ ethics and publishing policies and that the journal’s stewardship on ethical matters is fair, unbiased, and timely
For more information, please visit the SAGE Editor Gateway.
Everyone including Editorial Boards
- We should promote fairness and equality and oppose discrimination
- We should promote the transparency of and respect for the academic record
- We should respect the confidentiality of others
- We should be transparent about real or apparent competing interests
Authors who wish to submit a manuscript that contains research previously presented at a conference must do so in accordance with the following guidelines:
If the proceedings published only the abstracts of the conference presentations, or if the conference proceedings were provided only to attendees (i.e., not made available to the public or to members of the press), authors may submit their manuscript to the journal. If the proceedings were more widely distributed or made available to the press or public, please include an explanation in an additional file, and the editor-in-chief will determine if the manuscript is eligible for consideration by the journal. If the proceedings material contained reports more substantive than just abstracts, the journal submission must be significantly different from the proceedings material in order to be considered. As a rule of thumb, the Psychological Science submission must be at least twice the word length of the proceedings material, to provide authors the opportunity to clearly distinguish between the two reports in terms of their scientific scope and significance.
If any version or part of the submitted manuscript has been published in conference proceedings, the authors must disclose this in their submission and provide a complete reference to the publication in their manuscript. Authors must also upload the published proceedings material as supplementary material with their submission.
Contributor Publishing Agreement
In order for SAGE to proceed with publication of your article, you must complete a Contributor Publishing Agreement online. You can find this form in your Author Center. Within your Author Dashboard is the “Manuscripts with Decisions” queue, where you will be able to access the “Contributor Form” link within the “Action” column for your accepted manuscript. Please note that without a completed agreement, we are unable to proceed with publication of your article.
A member of APS’s production team will contact you regarding copyediting of your manuscript. Please note that copyeditors edit accepted articles—often extensively—so that they will be clear and accessible to all readers.
If you discover an error in your published article, please email firstname.lastname@example.org immediately. The journal’s managing editor will work with you and the editor-in-chief to determine whether a correction should be made and what form it should take. An erratum corrects an error made by APS or the publisher; a corrigendum corrects an error made by the author(s).
A correction notice will be published if an error affects the publication record, the scientific integrity of the article, or the reputation of the authors or the journal. In general, Psychological Science will not publish a formal correction for spelling or grammatical errors or for errors that do not significantly affect an article’s findings or conclusions or a reader’s understanding.
If a correction notice is published, a new, corrected version of the article will be posted online unless there is no obvious corrected version to replace the original. For example, if the purpose of the correction is to acknowledge work that was not cited but perhaps should have been, there will be a correction notice but no new online version.
Diversity and Inclusive Excellence
APS Journals are committed to promoting diversity, equity, and inclusion in all areas of our leadership, peer review, methods, and scholarship. Including members of underrepresented groups in the authorship, editorial boards, and study samples represented in our journals is a vital part of this commitment. Acknowledging the harmful roles that racism and other forms of discrimination and exclusion have played in all aspects of society, including the publications of our field, is critical in order to turn this commitment into action.
We fully embrace the guiding organizational principle that psychological science has the ability to transform society for the better and can and must play a central role in advancing human welfare and the public interest. To that end, we support the publication of a wide variety of scientific work that furthers our understanding of the causes and harmful effects of racism, inequities, stereotyping, prejudice, and discrimination; the psychological and societal benefits of diversity, equity, and inclusion; and the most effective ways to foster these outcomes and advance a more just and equitable world.
Embargo Policy and Media Relations
APS does not impose media embargoes. In accordance with our mission of sharing the science with the public, APS may in some cases publicly disseminate information about the content of accepted articles before they are actually published in the journal. Authors are free to disseminate to colleagues and media outlets information about a forthcoming article that they have contributed as soon as the manuscript has been accepted and they have completed the Contributor Publishing Agreement form. Media or press-office inquiries should be directed to the Media Relations and Public Information team at email@example.com.
English Language Help
Authors who would like to refine the use of English in their manuscripts might consider using the services of a professional English-language editing company. A listing of some of these companies follows. Please be aware that the journal makes no endorsement of any of these companies. An author’s use of these services in no way guarantees that his or her submission will ultimately be accepted. Any arrangement an author enters into will be exclusively between the author and the particular company, and any costs incurred are the sole responsibility of the author.
- American Journal Experts
- Charlesworth Group
- Clark Scientific Editing
- Dragonfly Freelance Writing and Editing Services
- Editing Press
- SAGE Language Services
- Cambridge Proofreading
Authors reporting research involving human subjects should indicate whether the protocol was approved by an institutional review board or similar committee and whether it was carried out in accordance with the provisions of the World Medical Association Declaration of Helsinki. Authors reporting research involving nonhuman animal subjects should indicate whether institutional and national guidelines for the care and use of laboratory animals were followed.
Identifying information of participants will not be published unless the information is necessary and written, informed consent is obtained.
Any potential conflicts of interest should be reported in the online submission process and in the manuscript. If any authors have been remunerated for advancing a particular perspective related to the research reported in the manuscript (e.g., regarding the efficacy of an intervention) that should be declared as a potential conflict when the manuscript is submitted. The Declaration of Conflicting Interests section that appears in every article will state any reported conflicts or will read “The author(s) declared no conflicts of interest with respect to the authorship or the publication of this article.”
Manuscripts should conform to the Recommendations for the Conduct, Reporting, Editing and Publication of Scholarly Work in Medical Journals, which can be found in full at www.icmje.org. In particular, authors should reference the following sections:
- II.A. Defining the Role of Authors and Contributors
- II.B.1.a. Author Responsibilities—Conflicts of Interest
- II.E. Protection of Research Participants
- III.B. Scientific Misconduct, Expressions of Concern, and Retraction
- III.L. Clinical Trial Registration (if applicable)
Authors of accepted manuscripts must be prepared to provide production-quality figure files to editorial office staff. This typically means high-resolution [> 300 dots/in. (DPI)] JPEG files for image elements and editable files for graphs or other line drawings. Please see our Figure Format and Style Guidelines for more information.
Funder Mandates/Open Access
(Note: this does not apply to Advances in Methods and Practices in Psychological Science; please see the AMPPS Submission Guidelines for more information).
The APS journals offer both green and gold open-access options that enable authors to comply with mandates from funders such as the National Institutes of Health, Wellcome Trust, and RCUK.
APS and SAGE can help to fulfill many funders’ mandates to archive your accepted manuscript by making your article open access and depositing your manuscript files in PubMed Central. Authors who wish to pay to make an article/manuscript publicly available immediately upon publication to comply with NIH or similar requirements may use the SAGE Choice option (gold open access).
Authors may share the version of their manuscript that was submitted to the journal at any time. Upon acceptance, authors may post the final, accepted version of the article on any repository or website, including preprint servers. Authors may not post the final published PDF anywhere without permission.
For more information on open-access options and compliance at SAGE, including author self-archiving deposits (green open access) or SAGE Choice (gold open access), visit SAGE Publishing Policies on the Journal Author Gateway
Identification of Action Editors
Articles should identify the action editor and Editor-in-Chief for each article (e.g., “John Doe served as Action Editor on this submission during Jane Doe’s term as Editor-in-Chief.“)
Inclusive and Bias-Free Language
Authors who submit their work for publication in any APS journal are expected to use inclusive language that avoids any expressions of bias, prejudice, or disrespect toward any person or group based on their racial or ethnic identity, gender identity, sexual orientation, age, disability status, religion, or socioeconomic status. Authors are encouraged to consult the APA Bias-Free Language Guidelines and Inclusive Language Guidelines for more information.
Name Change Policy
APS honors all requests for an author’s name change, including, but not limited to, name changes because of marriage, divorce, gender affirmation, and religious conversion. We will also work to ensure that the published academic record reflects this change, in accordance with the SAGE Publishing Name Change Policy.
Permission to Reuse
As author and copyright holder of the article, you may do the following at any time without seeking permission:
- Distribute photocopies of the published article for teaching purposes or to research colleagues on a noncommercial basis.
- Post the abstract, submitted (pre-peer review) version, or accepted (post-peer-review), pre-copyedited version of the manuscript on any repository or website, including preprint servers.
- At any time after publication, you may use the final published version of the article in a book you write or edit without seeking permission.
For any use not detailed above, please contact SAGE at firstname.lastname@example.org. Please forward to SAGE all inquiries and requests received from third parties for permissions, reprint rights, subsidiary rights licenses, and all other use and licensing of the article.
Authors who wish to check that their in-text citations match the reference list at the end of their manuscript might consider using the services of professional reference-checking software. A listing of some of these companies follows. Please be aware that the journal makes no endorsement of any of these companies. An author’s use of these services in no way guarantees that his or her submission will ultimately be accepted. Any arrangement an author enters into will be exclusively between the author and the particular company, and any costs incurred are the sole responsibility of the author.
Review of Editor Contributions
Any contribution by an editor that goes beyond a brief introduction or summary (e.g., a paragraph or two introducing a special section) should undergo peer review by a guest editor. Any contributions that do not undergo peer review, however minimal (e.g., brief introduction or summary), should include a statement that it did not undergo peer review.
Self-Citations by Authors
Editorial team members should evaluate whether the extent of self-citation by authors is appropriate relative to that individual’s contributions to fields relevant to the focus of the article and citations to other relevant literature or authors. Editorial team members should recommend reductions in self-citations when they appear excessive or inappropriate scientifically.
Submissions by Editorial Team Members
Any substantive submissions by action editors to their own journal should be managed by an external guest editor (selected by the Editor-in-Chief or by the APS publication committee if the author is the Editor-in-Chief) who is not a regular part of the editorial team and does not have any conflicts of interest.
Authors can reuse text describing technical procedures or methods when those methods remain constant across studies. The COPE Editorial guidelines suggest that this form of reuse is reasonable, though citation of the previous work may be appropriate. However, authors should minimize text reuse (i.e., self-plagiarism) in other writing, though there may be some special circumstances in which some text-reuse is appropriate (e.g., invited article on a particular topic). Any text reuse outside of methods should cite the original work and should employ direct quotes and/or note that that the work excerpts from previous work with copyright permission (see also https://ori.hhs.gov/plagiarism-16a).
If your accepted manuscript contains third-party material requiring permission, please forward all permission agreements to the editorial office (email@example.com) within 5 days of signing the Contributor Publishing Agreement.
If a figure or video includes an image of a person, the authors must obtain a signed Audio/Visual Likeness Release Form from each person appearing in the figure or video before the article can be published. This is also true for photographs or video of celebrities. Please contact the editorial office (firstname.lastname@example.org) if you have any questions.
Note: Authors should feel free to contact the Editor-in-Chief or other editorial staff of a journal if they are uncertain about the relevance of any of these issues for their manuscript.