Submission Rules & Guidelines

Learn more about how to submit your poster or symposium.

For additional information about the Call for Submissions and the Convention,
please see the Frequently Asked Questions.

Deadlines for Submission

Proposal Review, Selection, and Status Notifications

Speaker and Submitter Responsibilities

Program Participant Registration Policy

Presentation Formats

Symposium

Poster

Deadlines for Submission

Symposium submissions are closed. The deadline was November 19, 2018.
Poster submissions must be finalized by January 31, 2019, 11:59 PM (latest time on earth).

For questions regarding your submission please contact APS at convention@psychologicalscience.org

Proposal Review, Selection, and Notifications

All submissions must represent completed work. Submissions should clearly state that data collection is complete. Incomplete work will not be considered. Non-empirical research should not be submitted as a poster. Submissions should discuss research that has not been presented or published before October 1, 2018. All submissions will be reviewed and evaluated by members of the Program Committee.

Symposium presenters will be notified via email of the decision regarding acceptance (or rejection) of their submission in December 2018. If accepted, symposium Chairs will be notified of the schedule for the symposium at the end of January 2019. The Chair will need to share the scheduling information with the other presenters.

If the Program Committee recommends that a symposium submission be considered for individual poster presentations rather than a symposium, the presenters will be notified of this recommendation and will be offered the opportunity to submit individual presentations as posters via the Call for Submissions system.

Note: Only the Chair on a symposium can request an edit be made to a finalized submission or change in scheduling. All changes must be requested by March 15, 2019 to ensure they appear in the printed program.

Poster  Presenting Authors will be notified via email of the decision regarding acceptance (or rejection) of their submission on a rolling basis. If accepted, they will be notified of the scheduled date and time for their poster in March 2019.

Note: Only the Presenting Author on a poster can request an edit to a finalized submission or change in scheduling.

With all submission formats, including posters, the Program Committee retains the right to request additional information, ask that changes be made to improve a presentation, or decline to schedule a presentation the Committee does not find relevant to the meeting or that does not follow the guidelines for submission. No changes can be made after proposals have been submitted unless the Committee has specifically requested that change.

Speaker and Submitter Responsibilities

  • The first author of a submission, whether or not s/he is attending the convention, must be an APS Member or APS Student Affiliate at the time of the presentation. Submitters do not need to be members to submit proposals or to have proposals reviewed.
  • The name of the proposal submitter will not appear in any program unless the submitter elects to be listed as an author. Submitter information is only used while submitting. After a submission has been finalized all communication about the submission including review and scheduling notifications will be sent to the First Author and Presenting Author for posters and the Chair for symposia.
  • Only the symposium chair or poster first author can request edits to a finalized submission or request a schedule change. Symposium schedule requests must be made by March 15, 2019 to ensure they appear in the printed program. Note: Posters are not listed in the printed program but will be available in the online planner and mobile app.
  • The commitment of all participants must be secured in advance of proposal submission.
  • An individual may be a first author on only one poster proposal. However, that individual may be a co-author/presenter on multiple poster proposals, and may participate in multiple symposia. (Exception: An individual may be the first author on an APS Annual Convention poster submission as well as an APS-STP Teaching Institute poster.)

Program Participant Registration Policy

All program participants must register and pay the appropriate convention registration fee. This includes all speakers, session chairpersons, participants, and poster presenters. You may join APS or renew your membership via the convention registration form, but please understand that membership and convention registration are separate items. You can register onsite at the convention, but early registrants receive a special discounted early registration rate before April 15, 2019. Please see the registration page for more information.

Presentation Formats

Symposium

A symposium is a focused session in which individual speakers present their research on a common issue. Symposia should have the dual goals of providing diversity of perspective and integrating those perspectives into a meaningful whole.

A symposium includes a chair, three to four presenters, and a discussant (optional). Symposia are scheduled in 80-minute time slots and should allow for discussion among presenters and the audience. An LCD projector, screen, microphone and speakers will be available in each presentation room for symposia. Presenters must supply their own laptop computer, as well as all other equipment for their presentation.

To Submit a Symposium — Enter the following information:

  • Symposium Title – The title should be descriptive as this will be listed without the abstract on many convention materials and attendees often build their convention schedules based on titles
  • Submitter Email
  • Abstract describing the symposium (50 word maximum)
  • Supporting summary (500 word maximum, plain-text format)
  • Presenter Information:
    • Chair (required): name, affiliation, & e-mail address
    • Presenters 1, 2, & 3 (required): presentation title, name, affiliation, & e-mail address
    • Presenter 4 (optional): presentation title, name, affiliation, & e-mail address
    • Co-Authors who are not speaking at the convention, but are listed in the program (up to 5)
    • Discussant (optional): name and affiliation
    • Abstract of each individual’s presentation (optional): 50 word maximum

Poster

Posters offer the opportunity to present data and have substantive discussions with interested colleagues. Poster presentations must present completed empirical studies. The audience circulates among the posters, stopping to discuss research of particular interest to them. Authors present their research using a visual medium with key information displayed on a 4′ high x 8′ wide (1.2 m high x 2.4 m wide) free-standing bulletin board. Push pins will be provided to affix your poster to the bulletin board. Poster presentations should incorporate illustrative materials such as tables, graphs, photographs, and large-print text. Materials should be clearly readable from a distance of three feet (primary text font should be 20 points or larger, and headings font at least 30 points). Posters are assigned a session number and bulletin board number and are organized by keyword when possible. No audio visual equipment can be used.

The Association for Psychological Science has arranged with the FedEx Office located in the Washington Marriott Wardman Park Hotel to offer a special discount for your poster printing needs and poster tubes. For questions, please call: (202) 986-4028 or email usa5018@fedex.com.

Sample poster configuration

 

Sample Poster

 

 

 

 

 

 

Poster titles should be descriptive and, when possible, indicate the important result (e.g., lesions of frontal cortex disrupt divided attention) rather than the experimental question or topic area (e.g., frontal cortex and divided attention). A maximum of 15 authors may be included in any single poster submission.

Poster presentations must represent completed work. Submissions should clearly state that data collection is complete. Incomplete work will not be considered. Posters that discuss new scientific findings are especially encouraged. First-time submitters also are encouraged to seek feedback from professors or other mentors who are able to provide guidance regarding their presentation.

Posters will be scheduled into one of several poster sessions from Thursday evening through Sunday afternoon.

To Submit a Poster — Enter the following information:

  • Submitter Email
  • Poster Title – The title should be descriptive as this will be listed without the abstract in convention materials and attendees build their convention schedules based on titles
  • Select poster type (Either a standard poster, or one of the special categories listed below)
  • Abstract describing the research finding (50 word maximum)
  • Subject Area
  • Keyword
  • Presenting Author and Co-Author Information:
    • First author should be listed first (even if first author is not attending the convention)
    • University or business affiliation and individual e-mail address must be included for all Presenters/Co-Authors
    • Maximum of 15 Presenters/Co-Authors may be included
  • Supporting summary (500 word maximum, plain-text format)
    • References (optional but will be included in the 500 word limit)

Theme Poster

In addition to the general posters sessions, the Convention features three cross-cutting theme programs, which cut across topics and areas within psychological science and related disciplines, and seek to inspire an intellectual event. There are poster sessions corresponding to cross-cutting theme programs on Friday and Saturday. To submit a poster and be considered for presentation in one of these focused sessions, select the corresponding theme program as your subject area when entering your poster submission.  Posters not accepted into these specialized sessions will be automatically considered for the general poster sessions.

The 2019 Cross-Cutting Themes are:

  • Artificial Intelligence and Psychological Science
  • Psychological Science Psychology and Policy
  • Me, My Phone, and I

Teaching Institute Poster

The APS-STP Teaching Institute welcomes submissions to the Teaching Institute Poster Session. Submissions should be related to the teaching of psychology. This includes, but is not limited to, teaching techniques, innovations, evaluation, and philosophy. Posters should focus on methods for teaching psychology, such as particularly effective or innovative courses or course organizations, strategies (including demonstrations) for promoting active learning, ways of integrating course material, helpful use of technology, and the like. Teaching Institute Posters will be scheduled in the morning on Thursday, May 23.

Please note that if accepted to present a teaching poster, you must register for the Teaching Institute.

APS Student Caucus Research Awards

The APS Student Caucus sponsors two research award competitions for students each year at the convention: the Student Research Award and the RISE Research Award. All APS Student Affiliates are eligible to submit their research to be considered for the awards. Please visit the APSSC Awards page for information on the awards.