Convention FAQs

Frequently asked questions about the APS Annual Convention.

Call for Submissions
What is the Call for Submissions?
When does the Call for Submissions open and close?
Can I submit my proposal via fax or mail?
What if I’m not a Member of APS – can I still submit a proposal for the Convention?
How much time do I have for my presentation?
Where can I find more information about the Call for Submissions?
Who reviews the submissions?
Does APS provide any poster printing services?
What size should my poster be?

Convention Registration
What are the registration fees and how do I register for the Convention?
Do I have to register for the Convention to present my proposal?
Where can I find more information on exhibiting at the Convention?
How do I request a letter of invitation?

At the Convention
When and where is the 2019 APS Annual Convention and APS-STP Teaching Institute?
Hotel information for the APS Annual Convention
What is the program schedule?
Continuing Education (CE) Programs at the APS Annual Convention
Accessibility Requests for the Convention
Where will the next APS Annual Conventions take place?

After Convention
How can I request a Certificate of Attendance?

Call for Submissions

What is the Call for Submissions?

The Call for Submissions is APS’s on-line portal for submitting proposals of completed research to be presented as posters and symposia at the APS Convention. Poster submissions can be submitted at any time during the open call and are reviewed on a rolling basis by the Program Committee. Symposia submissions can be submitted at any time during the open call and are reviewed in December by the Program Committee and notifications will be sent at that time.

When does the Call for Submissions open and close?

The Call for Submissions will open October 1, 2018. The deadline for Symposia is November 15, 2018. The deadline for Posters is January 31, 2019.

Can I submit my proposal via fax or mail?

No, APS only accepts submissions via the APS Online Call for Submissions.

What if I’m not a Member of APS – can I still submit a proposal for the Convention?

Anyone can submit a proposal for consideration; if accepted, the first author, whether or not s/he is attending the Convention, must be an APS Member or Student Affiliate in good standing at the time of the Convention. All participants at the APS Annual Convention must pay the registration fee to present or attend the Convention (please note that registration is deeply discounted for APS Members). Co-authors are not required to be APS Members (although we can’t imagine why they wouldn’t want to be…).

How much time do I have for my presentation?

Symposia are 80 minutes, inclusive of discussion among presenters and the audience. Posters are scheduled within 50-minute poster sessions. Poster presenters may set up their poster before the session begins during the posted setup times. If your poster proposal is accepted, the scheduling notice you receive will include the time for both the poster session and setup.

Where can I find more information about the Call for Submissions?

The Rules and Guidelines provide further details on the call for submissions process and proposal requirements.

Who reviews the submissions?
All submissions are reviewed by the 2019 APS Program Committee via the Call for Submissions portal.

Does APS provide any poster printing services? 

The FedEx Office of the Washington Marriott Wardman Park is happy to assist with poster printing at the 31st APS Annual Convention and has offered a special discount for APS Poster Presenters. This service is an optimal and practical solution if you do not wish to carry your poster(s) with you to the Convention. Simply place your order and pick up your poster(s) onsite at the FedEx Office, located inside the Washington Marriott Wardman Park. To take advantage of the special discount, please place your order through the APS/FedEx Printing Portal.

Please note that this service is independent from APS, and all questions should be directed to the FedEx Office. APS assumes no responsibility for the printing of posters for the 31st APS Annual Convention.

For questions, contact the FedEx Office at 202.986.4028 or usa5018@fedex.com.

What size should my poster be?

Posters offer the opportunity to present data and have substantive discussions with interested colleagues. The audience circulates among the posters, stopping to discuss research of particular interest to them. Poster authors present their research using a visual medium with key information. Posters are displayed on a 4′ high x 8′ wide/1.2 m high x 2.4 m wide free-standing bulletin board. Push pins will be provided to affix your poster to the bulletin board. Poster presentations should incorporate illustrative materials such as tables, graphs, photographs, and large-print text. The materials should be clearly readable from a distance of three feet (primary text font should be 20 points or larger, and headings font at least 30 points).

Poster sessions offer the opportunity to present data and have substantive discussions with interested colleagues. Posters are assigned a session number and bulletin board number and are organized by keyword when possible. The audience circulates among the posters, stopping to discuss research of particular interest to them. No audio visual equipment can be used. See image below for a sample poster configuration. For more information on submitting a poster, please see the Submission Rules and Guidelines page.

Sample Poster

Convention Registration

What are the registration fees and how do I register for the Convention?

Registration will open in the Fall. Please visit the registration page to register online or for more information on registration.

Do I have to register for the Convention to present my proposal?

All speakers, session chairpersons, participants, and poster presenters at the APS Annual Convention must pay a registration fee, which is discounted for APS Members. You do not have to register in order to have your submission reviewed. You may register once you receive notification and still be eligible for the Early Price registration rates if you register before April 15, 2019. Please visit the registration page to register online or for more information on registration.

Where can I find more information on exhibiting at the Convention?

Please see the Convention Partner Prospectus for information about exhibiting. If you have any questions, please email apsmarketing@psychologicalscience.org.

How do I request a letter of invitation?

To request a letter of invitation for visa purposes, you must be registered for the convention with no outstanding balance. Please email convention@psychologicalscience.org to request the letter.

 

At the Convention

When and where is the 2019 APS Annual Convention and APS-STP Teaching Institute?

The 2019 APS Annual Convention will take place at the Washington Marriott Wardman Park hotel in Washington, D.C., USA, May 23-26, 2019. The 26th Annual APS-STP Teaching Institute, also taking place at the Washington Marriott Wardman Park hotel, will start Wednesday, May 22 with an evening workshop, and will continue all day Thursday, May 23.

Hotel information for the APS Annual Convention

Please visit the hotel page to reserve your room or for more information about the Convention hotel.

What is the program schedule?

The 31st APS Annual Convention formally kicks off with the Opening Ceremony and Fred Kavli Keynote Address on the evening of Thursday, May 23, followed by a Poster Session and Opening Reception. There are a number of pre-conference events taking place on Thursday, including workshops and the APS-STP Teaching Institute. The APS program continues on Friday, May 24 with a full day of programing, including award addresses, two cross-cutting theme programs, symposia, poster sessions, and the Presidential Symposium. Saturday, May 25 features invited symposia, talks and addresses, award addresses, a third cross-cutting theme program, poster sessions, and a Keynote Address. Saving the best for last, May 26 is Symposium Sunday. Poster Sessions are distributed across all days of the convention, starting on Thursday, May 23 and finishing on Sunday, May 26.

The Convention is preceded by the APS-STP Teaching Institute, which begins on the evening of Wednesday, May 22 and runs through Thursday, May 23. Teaching Institute Posters will be scheduled in the morning on Thursday, May 23.

Continuing Education (CE) Programs at the APS Annual Convention

Continuing Education credits will be offered for specific programs at the Convention. Please check back for the list of programs and additional information.

Accessibility Requests for the Convention

APS is committed to ensuring that the convention is fully accessible to all persons. If you have a specific accessibility requirement, please contact convention@psychologicalscience.org or +1 202.293.9300 before May 1, 2019, and every attempt will be made to accommodate your request.

Where will the next APS Annual Conventions take place?

Convention Dates Location
32nd Annual Convention May 21-24, 2020 Chicago, IL, USA (Hyatt Regency Chicago Hotel)
33rd Annual Convention May 27-30, 2021 Washington, DC, USA (Washington Hilton Hotel)

 

After Convention

How can I request a Certificate of Attendance?

You may request a Certificate of Attendance once you have successfully attended the 31st APS Annual Convention. Attendees must attend the convention and be paid in full in order to receive a Certificate of Attendance. An online form to request a Certificate of Attendance will be posted after the Convention.