ICPS Submission Frequently Asked Questions

Learn more about how to submit your research for the 2019 International Convention of Psychological Science.

What is the Call for Submissions?
When will the Call for Submissions open and close?
Can I submit my proposal email or regular mail?
Is APS membership required to submit to the ICPS?
When will I hear back about the decision regarding my submission?
How will my co-authors be notified of the decision about our submission, and find out other information about the Convention?
Is there a limit on how many presentations I can submit?
Who reviews the submissions?
What are the ICPS Travel Grants and who is eligible?
What are the Subject Areas for ICPS?
What if my presentation does not fit into the defined subject areas or keyword areas?
Is there a limit on how many co-authors I can include in my submission?
The order in which the authors are listed is very important. How do I make sure the order will be correct in the program?
What is the difference between an Abstract and a Supporting Summary?
Why don’t the symbols or formatting of my abstract or summary appear correctly?
Where can I submit my bibliography/reference list?
I just finalized my submission, and I realized that there is an error in it. How can I make the necessary corrections?
What audiovisual equipment will be available to me for my presentation?
How much time do I have for my presentation?

What is the Call for Submissions?
The Call for Submissions is the online portal used by APS for submitting proposals of completed research to be presented as symposia and posters at ICPS 2019. Symposia submissions can be submitted at any time during the open call and are reviewed in November 2018. Notifications will be sent by December 2018. Poster submissions can be submitted at any time during the open call and are reviewed on a rolling basis by the Program Committee.  All poster notifications will be sent by December 2018.

For general information about the ICPS Call for Submissions, please see the Submission Rules and Guidelines.

When will the Call for Submissions open and close?
The Call for Submissions opens in March 2018. Symposium submissions are accepted through midnight (PDT) 15 September 2018.  Poster submissions are accepted through midnight (PDT) 30 September 2018.

Can I submit my proposal or submission via email or regular mail?
No, submissions are only accepted via the ICPS Call for Submissions.

Is APS membership required to submit to the ICPS?
APS Membership is not required to submit, present, or attend the ICPS. However, anyone presenting or attending must register for the meeting. Being a member of APS directly benefits you and your career and offers you a significant discount on convention registration. To become a member and take advantage of membership benefits please visit our Membership page.

How will my co-authors be notified of the decision about our submission, and find out other information about the Convention?
The submitter, symposium presenters, and the poster-presenting author will receive notification of the decision, scheduling, and other information about ICPS by e-mail. The submitter and the presenting author are responsible for notifying co-authors and anyone else on the poster or symposium.

When will I hear back about the decision regarding my submission?
Poster notifications are sent on a rolling basis. Submitters whose posters are accepted will be notified of the schedule for their poster in December 2018.

Symposium notifications will be sent in November 2018. Submitters whose symposium is accepted will be notified of the schedule for their symposium in December 2018.

Note: If the submission is accepted, please be sure to share the news with everyone else on your symposium or poster presentation. All attendees, including presenters, must register for the Convention and arrange their own travel and hotel accommodations.

Is there a limit to how many presentations I can submit?
For posters, an individual may be the first author on only one submission, with the exception noted below. An individual may participate as a co-author/co-presenter on multiple posters and may participate in multiple symposia.

Exception: An individual may be the first author on an ICPS poster submission as well as a Teaching Institute poster submission.

Who reviews the submissions?
All submissions are reviewed by the ICPS Program Committee via the Call for Submissions portal.

What are the ICPS Travel Grants and who is eligible?
APS is pleased to provide support for attendance at the International Convention of Psychological Science (ICPS). For complete information on eligibility requirements, and how to apply, please visit the Travel Grants page of our website.

What are the Subject Areas for ICPS?
See Subject Areas on Rules and Guidelines page.

What if my presentation does not fit into the defined subject areas or keyword areas?
Subject areas must be identified to match each proposal with the best-suited reviewer. At least one subject area must be selected. The submitter should choose the best one for the submission, even if there is not a perfect match.

Keywords are used only for poster submissions. You should select the best keyword for your presentation. If no keyword fits your presentation, please select “Other.”

Is there a limit to how many co-authors I can include in my submission?
Posters may have 1 first author and up to 14 co-authors, for a total of 15 authors.

Symposia must include a chair, three to four presenters, and one optional discussant. Each presenter can list up to five co-authors who may have contributed to the work presented but will not be presenting in the symposium. Those co-authors will be listed in the online program.

The order in which the authors are listed is very important. How do I make sure the order will be correct in the program?
The submission site allows you to establish the order by assigning a number to each author or presenter. The order that you assign to the authors will be used in the program.

What is the difference between an Abstract and a Supporting Summary?
An Abstract is a brief, 50-word high level overview of the research to be presented.

A Supporting Summary for a Symposium submission should provide a brief overview of the work to be presented as well as the context of how the finding moves the field as a whole. A Supporting Summary for a Poster submission should provide a brief overview of the work completed and include a few sentences covering each of the following: the background/theory tested, the methods used, a summary of the major findings, and the implications for the work on the field as a whole. Supporting summaries should be a maximum of 500 words.

Why don’t the symbols or formatting of my abstract or summary appear correctly?
The ICPS Call for Submissions accepts plain text submissions only. For this reason, formats and symbols used in word processing programs often will not appear as intended. Unfortunately, we are not able to accept submissions in any other format. Please spell out or use alternative plain text symbols when you submit your proposal. Visual formatting will not affect consideration of your proposal. Once a proposal is accepted, the submitter is welcome to include additional materials (charts, graphs, tables, etc.) in print form on the actual presentation at the convention.

Where can I submit my bibliography/reference list?
If you choose to submit bibliographical information with your proposal, please include it at the end of your supporting summary. Please note that this will be counted toward the 500-word limit on your summary text.  A reference list is not required for a submission.

I just finalized my submission, and I realized that there is an error in it. How can I make the necessary corrections?
Notify us immediately if you discover an error in your submission. If you notify us that you’d like to change your submission:

…before the Submission Deadline: If it is just a simple spelling correction or other minor editorial error, we would be happy to make the change(s) for you. However, if a substantive revision is involved, we will convert your finalized submission back to a draft that allows you to make changes. Please forward all requests icps@psychologicalscience.org.

…after the Submission Deadline: Your original submission may already be under review. Minor editorial errors, such as spelling or grammar typos, are generally easy to accommodate. However, if you have substantive changes that significantly alter your submission, the Program Committee reserves the right to decline to review the revised submission. Please forward these requests to us at icps@psychologicalscience.org.

What audiovisual equipment will be available to me for my presentation?
An LCD projector and screen will be provided for symposia only. All other equipment must be supplied by presenters. No audiovisual equipment or setup will be permitted for poster presentations. Poster presenters will be provided with a bulletin board on which to hang their poster.

How much time do I have for my presentation?
Poster: 1 hour (group session). Poster presenters may set up their poster before the session begins during the posted setup times. If your poster proposal is accepted, the notice you receive will include the time for both the poster session and setup. Posters are to be removed promptly at the end of the poster session.

Symposium: 80 minutes total, inclusive of discussion among presenters and the audience.

For more detailed information about the ICPS Call for Submissions, please see the Submission Rules and Guidelines.