Convention Press Policy

The Association for Psychological Science (APS) welcomes media participation at its 23rd Annual Convention. The following policies are in place for registered members of the press attending the convention.

I. Embargo Policy

This embargo policy applies the 23rd Annual APS Convention 2011:

1. When meeting abstracts are available publicly, either electronically or in print, they are not embargoed.
2. Abstracts reflect the situation at the time of submission and often do not correspond exactly to the paper that is ultimately presented, usually months later. Reporters should note that preparing a story based exclusively on an abstract is ill-advised.
3. Some results to be presented at the APS convention are also the subject of papers whose manuscripts have already been published in scholarly journals. Such publicly available results are not embargoed.
4. Interviews with presenters, as well as graphics, animations, and other information to be presented for the first time at the meeting, are not embargoed.

For journalists, this policy means that anything already made public (for example, abstracts, online preprints, published papers) is fair game.

II. Press Attendee Policies

Meeting Admission

Registered media are required to wear the APS’s media badge at all times while on site at the annual meeting. Entry into sessions requires a badge. A reporter’s credentials may be revoked for abuse of any access or privileges obtained.

Registered media may attend the following programs and sessions at no charge:

• Affiliate Meetings & Programs
• Award Addresses
• Invited Addresses
• Special Events
• Student Events
• Invited Symposia
• Invited Talks
• Theme Programs

Registered media do NOT have complimentary access to the following programs and sessions:

• Workshops
• APS-STP Teaching Institute

Photography, Video Taping, and Audio Recording

APS has the following policies regarding the use of video and audio recording equipment at the 23rd Annual APS Convention:

• Registered media are allowed to photograph or audio record any APS program or session
• Video recording of APS programs or sessions is prohibited, unless prior clearance is received.
• Video interviews may be conducted. Interviews can be set up beforehand.

Disclaimer: Photos of copyrighted material reprinted without the prior consent of the study author/presenter is strictly prohibited.

In order to receive video recording approval, please contact Lucy Hyde at lhyde@psychologicalscience.org or (202) 293-9300.

Interviews

An interview room may be reserved by registered media through the press room staff. Use of this room is by appointment only and is subject to availability. Please contact Lucy Hyde by e-mail or by phone at 202-293-9300 for any special requests related to media facilities above and beyond what is approved by APS.

Pre-meeting interviews are available for reporters interested in speaking with researchers whose work is featured in the APS press program, as well as APS spokespeople. Please note that all pre-meeting interviews follow the same embargo policies.
APS reserves the right to grant press privileges to individuals on a case-to-case basis. Media are highly encouraged to pre-register by e-mailing, faxing, or mailing the registration form to the Association for Psychological Science.