27th APS Annual Convention: Mark Your Calendar (New York, NY, USA - May 21-24, 2015)

Call for Submissions Frequently Asked Questions

The Call for Submissions opens October 1, 2013. Symposia submissions are accepted through midnight December 3, 2014, Pacific Standard Time. Poster submissions are accepted through midnight January 31, 2015, Pacific Standard Time.

 

For general information about the Call for Submissions please see the Rules and Guidelines

 

Membership and Convention Registration

  1. What if I’m not a Member of APS – can I still submit a proposal for the convention?
  2. My APS Membership is expired. Do I need to renew in order to submit a proposal?
  3. Do I have to register for the convention to have my proposal accepted?
  4. Do authors and co-authors have to pay for convention registration?

 

Submitting Your Proposal

  1. Can I submit my proposal via fax or mail?
  2. My colleague asked me to fill out this online submission form on their behalf. Can you tell me what I need to do? Is my name going to be in the program?
  3. When will I hear whether or not my submission has been accepted?
  4. How will my co-authors be notified of the acceptance, and find out other information about the convention?
  5. What if my e-mail address is different from the one I used to login to the Call for Submissions?
  6. Is there a limit on how many presentations I can submit (both non-poster and poster sessions)?
  7. Who is eligible for the APSSC Student Research Award and the APSSC RISE Research Award?
  8. What if my presentation does not fit into the defined subject areas or keyword areas?
  9. Is there a limit on how many co-authors I can include in my submission?
  10. The order in which the authors are listed is very important. How do I make sure the order will be correct in the convention program?
  11. What if not all of the authors will be attending the Convention?
  12. What if my abstract is over 300 characters?
  13. Where can I submit my bibliography?
  14. I just finalized my submission, and I realized that there is an error in it. How can I make the necessary corrections?
  15. What time will the Call for Submissions be closing?

 

At the Convention

  1. When and where will the 27th APS Annual Convention and 22nd Annual APS-STP Teaching Institute take place?
  2. What is the program schedule?
  3. How do I register for the convention and book a hotel room?
  4. What audio-visual equipment will be available to me in the room?
  5. How much time do I have for my symposium/poster session?

Membership and Convention Registration

 

  1. What if I’m not a Member of APS – can I still submit a proposal for the convention?
    Anyone can submit a proposal for consideration; if accepted, the first author, whether or not s/he is attending the convention, must be an APS Member or Student Affiliate in good standing at the time of the convention. All participants at the APS Annual Convention must pay the registration fee to present or attend the convention (please note that registration is deeply discounted for APS Members). Co-authors are not required to be APS Members (although we can’t imagine why they wouldn’t want to be….).
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  3. My APS Membership is expired. Do I need to renew in order to submit a proposal?
    While we hope you will renew your membership, you do not need to do so in order to submit a proposal. However, if your proposal is accepted, you must be a member in order to present (please see item #1 above).
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  5. Do I have to register for the convention to have my proposal accepted?
    No, you do not have to register in order to have your submission accepted. All presenters at the APS Annual Convention must pay a registration fee (which is deeply discounted for APS Members). You may register once you receive notification of the acceptance of your submission, and still be eligible for the Early Price registration rates if you register before March 31. Registration fees and information are available online.
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  7. Do authors and co-authors have to pay for convention registration?
    All participants, including presenters at the APS Annual Convention, must pay the registration fee. If the co-author of a presentation will not be present, (s)he is not required to pay the registration fee. As a benefit of membership, APS Members receive significant discounts on convention registration.

 

 

Submitting Your Proposal

 

  1. Can I submit my proposal via fax or mail?
    No, APS only accepts submissions via the APS Online Call for Submissions.
  2.  

  3. My colleague asked me to fill out this online submission form on their behalf. Can you tell me what I need to do? Is my name going to be in the program?
    To submit a proposal via the APS Online Call for Submissions, create a new account or login to access an account you may have already created.

    The name of proposal submitters will not appear in any program, unless the submitter elects to be listed as an author. Submitter information is only used for communication about the submission, such as notification of the decision regarding the proposal. One important thing to note: Only the person who submits the proposal will receive correspondence relating to the submission. The submitter must notify all authors of the status of the proposal.

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  5. When will I hear whether or not my submission has been accepted?
    Symposia submitters will be notified of the decision regarding their submission in late-December. If accepted, submitters will be notified of the schedule for the symposium in January.

    Poster submitters will be notified of the acceptance (or rejection) of their poster on a rolling basis, and will be notified of the schedule for their poster in March.

    Only the person who submitted the proposal will be notified. The person who submitted the proposal is responsible for informing the authors regarding acceptance or rejection of the proposal and if the proposal is accepted, the time and place of the presentation at the convention.

    Please note that all convention attendees, including presenters, must be registered and are responsible for arranging their own travel and hotel accommodations.

     

    Please note that all convention attendees, including presenters, must be registered and are responsible for arranging their own travel and hotel accommodations.

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  7. How will my co-authors be notified of the acceptance, and find out other information about the convention?
    Only one person, the person who submitted the proposal, will receive notification by e-mail of acceptance or rejection of a proposal. That person is responsible for notifying all presenters and co-authors. (Please see previous item for details.)
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  9. What if my e-mail address is different from the one I used to login to the Call for Submissions?
    Notification will be sent via e-mail only to the person who submitted the proposal, and only to the e-mail address in the submitter’s profile. If your e-mail address changes after you submit a proposal, please notify us of your new address or update your account information by logging in to the Submission site.
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  11. Is there a limit on how many presentations I can submit (both non-poster and poster sessions)?
    For posters, an individual may only be the first author on one submission, with the exception noted below. An individual may participate as a co-author/co-presenter on multiple posters, and may participate in multiple symposia. Exception: An individual may be the first author on an APS Annual Convention poster submission as well as a Teaching Institute poster.
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  13. Who is eligible for the APSSC Student Research Award and the APSSC RISE Research Award?
    Current APS Student Affiliates (Graduate or Undergraduate) are eligible for consideration for the Student Research Award and the RISE Research Award. For more information on these awards please visit the APSSC Awards page.
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  15. What if my presentation does not fit into the defined subject areas or keyword areas?
    Subject areas must be identified to match each proposal with the best-suited reviewer. A subject area must be selected. The submitter should choose the best one for the submission.
     

    Keywords are used only for poster submissions. You should select the best keyword for your presentation. If no keyword fits your presentation, please select “Other”. (Note: Keywords are used to group posters by topical clusters in poster sessions.)

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  17. Is there a limit on how many co-authors I can include in my submission?
    Yes, as follows: 
    • Posters may have 1 first author and up to 14 co-authors, for a total of 15 names.
    • A symposium may have a chair, up to four presenters, and one optional discussant. Each presenter can list up to five co-authors that will not be speaking at the convention, but will be listed in the convention program.
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  19. The order in which the authors are listed is very important. How do I make sure the order will be correct in the convention program?
    The submission form allows you to establish the order by assigning a number to each author or presenter. The order in which you list the authors will be used in the program. Please note that the first author, whether or not (s)he is attending the conference, should be listed as the first author.
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  21. What if not all of the authors will be attending the Convention?
    The submission form allows you to indicate which authors on a poster will be presenting at the Convention.
  22.  

  23. What if my abstract is over 300 characters?
    Unfortunately, abstracts may not be more than 300 characters. A symposium submission may include a title and 300 characters abstract for each presenter.
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  25. Where can I submit my bibliography?
    If you choose to submit bibliographical information with your submission, please include it at the end of your supporting summary. Please note that this will be counted toward the 2500-character limit on your summary text.
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  27. I just finalized my submission, and I realized that there is an error in it. How can I make the necessary corrections?
    Notify APS immediately if you discover an error in your submission. If it is just a simple spelling correction, we would be happy to make the change(s) for you. However, your original submission may already be under review. If you have substantive changes that significantly alter your submission, the Program Committee reserves the right to decline to review the revised submission. Please forward these requests to us at convention@psychologicalscience.org.
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  29. What time will the Call for Submissions be closing?
    Symposia submissions are accepted through midnight December 3, 2014, Pacific Standard Time. Poster submissions are accepted through midnight January 31, 2015 Pacific Standard Time.

 

 

 

At the Convention

 

  1. When and where is the APS 27th APS Annual Convention and 22nd Annual APS-STP Teaching Institute?
    The 27th APS Annual Convention will take place in New York, NY, USA, at the New York Marriott Marquis hotel, May 21 – 24, 2015. The 22nd Annual APS-STP Teaching Institute, also at the New York Marriott Marquis hotel, will start on Wednesday, May 20 with an evening workshop, and continue all day on Thursday, May 21. The Society for the Teaching of Psychology organizes additional programs during the APS Convention.
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  3. What is the program schedule?
    The APS Annual Convention formally kicks off with the Opening Ceremony and Keynote Address on Thursday night, followed by a Poster Session and Opening Reception (but there are a number of pre-conference events, including workshops and the APS-STP Teaching Institute). The program continues with award addresses, two cross-cutting theme programs and poster sessions, symposia, and the Presidential Symposium on Friday. Saturday features invited symposia, talks and addresses, a third cross-cutting theme program and poster session, award addresses, special events and the Bring the Family Address. Saving the best for last, the convention concludes with Symposium Sunday. Poster Sessions are distributed across all days of the convention, starting on Thursday and finishing on Sunday. The Convention is preceded by methodological workshops and the Teaching Institute, which begins Wednesday night and runs through Thursday. Teaching Institute Posters will be scheduled late-morning on Thursday. Submitters will be notified of the time and location of their presentation in March.
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  5. How do I register for the convention and book a hotel room?
    More information about hotel booking and convention registration is available online. You must be registered in order to present at the convention. You can register onsite at the convention, but please note that early registrants receive special early price registration rates before March 31.
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  7. What audio-visual equipment will be available to me for my presentation?
    An LCD projector, screen, microphone, and speakers will be provided for symposia. All other equipment, including laptop computers, must be supplied by presenters. No audio visual equipment or setup will be permitted for poster presentations.
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  9. How much time do I have for my presentation?
    Symposium: 80 minutes total, inclusive of discussion among presenters and the audience. 

    Poster: One hour (group session). Poster presenters may set up their poster before the session begins during the posted setup times. If your poster proposal is accepted, the notice you receive will include the time for both the poster session and setup.

 

For general information about the Call for Submissions please see the Rules and Guidelines.