Exhibitor Rules and Regulations

General Information

Exhibit booth assignments will be made in the order in which reservations are received. The Exhibit Hall floor plan, booth assignments, and Exhibitor Service Kits will be sent out to exhibitors in March 2008. The Association for Psychological Science reserves the right to alter the floor plan and reassign booth space at any time if deemed in the best interests of the exhibition.

Hours

Exhibit Hall hours are Thursday, May 22, 2008 from 8:00 PM to 9:30 PM; Friday, May 23, 2008 from 8:00 AM to 5:00 PM; and Saturday, May 24, 2008 from 8:00 AM to 5:00 PM. Exhibitor hours are subject to change. Exhibitors will be informed of the final schedule via e-mail. Exhibitors are not permitted to dismantle booths or begin packing until the Exhibit Hall officially closes, Saturday, May 24, 2008 at 5:00 PM.

Booth Equipment

All standard 8' deep x 10' wide booths include one 10' draped back wall, two 4' draped side rails, and one 7" x 44" sign identifying your organization. The Exhibit Hall is carpeted, but carpet of your choice may also be rented from the exposition service company. Furniture, carpet, electricity, Internet access, and other accessories must be rented from the exposition service company using the appropriate order forms in the Exhibitor Service Kit.

Marketing

Exhibitors and advertisers are encouraged to look through this Prospectus for other ways to market to APS Members and convention attendees. All advertising, sponsorships, receptions, and meetings at the Sheraton Chicago Hotel & Towers must be approved by the Association for Psychological Science prior to the start of the convention. Please contact us at exhibit@psychologicalscience.org if you would like to discuss other advertising or sponsorship ideas. No solicitations or demonstrations of products may be conducted outside of the exhibitor's 8' x 10' booth space.

Payment and Cancellations Policy

Full payment must be received by January 31, 2008. Exhibitors and advertisers cancelling space and notifying the Association for Psychological Science in writing prior to March 1, 2008 will receive a 50 percent refund of their payment; cancellations received after March 1, 2008 will not be refunded.

Special Notices

All booth equipment and furniture must be confined to the measured limits of the booth. Nothing may be taped, nailed, tacked or otherwise affixed to any part of the hotel without the written consent of the Sheraton Chicago Hotel & Towers. Any property destroyed or damaged by the exhibitor must be replaced in its original condition by the exhibitor or at the exhibitor's expense. Exhibitors are responsible for ensuring compliance with local and district sales tax laws in Chicago, IL.

Fire Regulations

All materials to be used in the Exhibit Hall must be nonflammable and conform to the fire regulations of the city of Chicago, IL. Material not conforming to such regulations will be removed at the exhibitor's expense. Engines, motors, or any other kind of equipment may be operated only with the consent of the Sheraton Chicago Hotel & Towers. All door openings and aisles must be kept clear by order of the Fire Marshal. Absolutely no storage of material of any type is allowed behind, beneath, or between booths. Exit signs, fire alarms, and fire extinguishers must be visible at all times.

Food and Beverages

Any food or beverages dispensed or given away at booths must be approved by the Association for Psychological Science, and prepared by the catering services of the Sheraton Chicago Hotel & Towers. Please contact us at exhibit@psychologicalscience.org for more information.

Staffing

Each exhibitor is required to have a person monitoring its booth at all times during open hours. Because of the show hours, it is recommended that at least two people be assigned to monitor each exhibit.

Liability and Insurance

Exhibitor hereby assumes entire responsibility and hereby agrees to protect, defend, indemnify and save the Hotel, its owners, its operators, Starwood Hotels & Resorts Worldwide, Inc., Association for Psychological Science, and each of their respective parents, subsidiaries, affiliates, employees, officers, director, and agents harmless against all claims, losses or damages to persons or property, governmental charges or fines and attorney's fees arising out of or caused by its installation, removal, maintenance, occupancy or use of the exhibition premises or a part thereof, excluding any such liability caused by the sole gross negligence of the Hotel and its employees and agents.

Exhibitor acknowledges that neither the Hotel, its owners, its operator, nor Starwood Hotels & Resorts Worldwide, Inc. maintain insurance covering exhibitor's property and that it is the sole responsibility of the exhibitor to obtain business interruption and property damage insurance insuring and loses by the exhibitor.

Security

Although security guards may be provided at the discretion of the Association for Psychological Science, the exhibitor agrees to retain the sole responsibility at all times for the security of all exhibit materials. Exhibitors are strongly encouraged not to leave small items such as laptops unattended in their booths.

Music

Exhibitors are prohibited from playing copyrighted music and/or playing any music at a volume that disturbs neighboring exhibitors.

Exhibitor Registration & Housing

Each exhibitor is given two complimentary registrations per booth reserved. Registration includes admission to the Exhibit Hall and general sessions; events that incur additional fees are not included. Additional registrations cost $50 each. The names of booth representatives should be sent to exhibit@psychologicalscience.org before the convention. Exhibitors are responsible for making their own travel and housing arrangements.

Exhibitors are encouraged to take advantage of APS's specially negotiated housing rates at the Sheraton Chicago Hotel & Towers. For more information or to make a hotel reservation, please contact the Sheraton Chicago Hotel & Towers directly 1-877-242-2558 and ask for the APS special rate.